Wynfield Payment Plan Application

Flexible Options for Annual Assessments

Wynfield Board of Directors has made a unified decision to be more collaborative with Wynfield Homeowners by managing payment plan options that makes sense for your time, budget, or past due balances. This program will preserve the right for your family and friends to enjoy the Wynfield Community Pool and maintain your right to vote as an active and current member of the Wynfield HOA.

If you would prefer making monthly payments in lieu of a single payment on your annual assessments, please read through this application and submit it to the Board of Directors for review.

Payment Plan Process

Owners requesting a payment plan must submit the completed form to Wynfield HOA for review. Once approved, we will send you a contract to complete via DOCUSIGN. Completed applications and contracts will be submitted to Team Management for approval. Please note, we only accept automatic ACH payments and there is no processing fee for the ACH payments.

Per the terms of the contact, acceptance of any proposed payment plan does not waive any financial penalties that have been imposed nor does it zero out delinquent balances. All applicable late fees and interest that is normally applied to a past due balance will also apply to delinquent balances on a payment plan until all monies have been collected.

CURRENT DUES: If your annual assessments are CURRENT, we do not offer a monthly payment option. However, if you prefer to transition to a recurring payment, you can set up an advanced recurring monthly payment through the online Team Management portal. Payments will be processed based on how you set it up and you would build a credit balance on your account until the next year’s dues are applied. This can be useful to avoid any late fees as long as you set your advance payments to hit the full amount paid by the annual due date for the upcoming year.

DELINQUENT DUES: If your dues are delinquent or pending delinquency, you can apply for a Delinquency Payment Arrangement. If approved, the arrangement for a delinquent balance will include one of two options:

  1. Duration of Year: calculated for either 4 payments or for the remaining months of the current year, based on your preference.
  2. 12 Month Plan: calculated as a 12-month period. The monthly calculation on a 12 month plan that overlaps into the next year will include the upcoming annual assessment applied in advance for the extended calculation.

At the end of the (a) or (b) plans, the Payment Arrangement will be completed and your account will be current. Once the plan is completed, you will be locked from future payment arrangements for 2 years. 

Acceptance of a payment arrangement shall not be considered a waiver of any right by the Association to collect the full balance due (including any applicable fees and interest) should the member default on the payment plan. By submitting this application, you agree to enroll in the automatic payment system via ACH. If a monthly payment is missed or declined as Non-Sufficient Funds (NSF) throughout the duration of payment plan, then the accepted plan becomes void, fees may be incurred for the failed payment, the remaining balance will be placed back in the stage of delinquency and collections, and all necessary collection and/or legal steps will be taken to collect the remainder of the balance, including a lien filed against your property.

Finally, if the board has not approved the requested payment plan within 15 days of the date of this request, the request shall be considered declined and the outstanding balance, including any applicable fees and interest, shall be due by association deadlines and shall be subject to all applicable collections and/or legal actions outlined in association governing documents.

Agreement Details

IT IS YOUR RESPONSIBILITY TO MAINTAIN THE AGREED UPON PAYMENTS THROUGH AUTO-DEBIT ACH.

  • The agreement for a Delinquent Payment Agreement in no way relieves you of your obligation to pay the annual assessments as they become due. 
  • The WHOA Board of Directors will send you a DOCUSIGN for the agreement, requirements, and the ACH form once the payment plan has been approved. Owners’ signature on the DOCUSIGN acknowledges agreement with the payment plan and the existing balance.
  • So long as payments are made (timely) per this agreement, the Association will refrain from commencing any other collection efforts or adding additional late charges. Please keep a copy of the DOCUSIGN agreement letter for your records.
  • No Delinquent Payment Plan will be considered in effect until it has been approved and a payment has been received.
  • As long as either type of  payment plan is current, we will not be sending monthly statements or billing late fees.
  • You will maintain access to the amenities, right to vote at the HOA Annual Meetings, and have your account reflect as current.

BEFORE YOU BEGIN THE APPLICATION

Please go into your email settings and add board@wynfield.org and treasurer@wynfield.org to your email contacts. This will verify you can receive the email in response to this application as we are occasionally flagged as spam.

Wynfield Payment Plan Application

Wynfield Payment Plan Application

Please fill out the application and submit it for review by the Board of Directors.
Name
Name
First
Last
Address
Address
City
State/Province
Zip/Postal
Country
Requested Payment Plan
Duration of Delinquent Payment Agreement

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